Bayford JMI School 30th April 2012
Parish Council Meeting
Present: Michael Wainwright (Chairman), Alan Fitzjohn, Bob Orme, Jane Honeyman,
George William Rowley, Maggie Broomer (Clerk), and Councillor Linda
Election of Chairman
MW announced that he was prepared to stand again as chairman for the
AF - proposed and BO - seconded. MW was unanimously elected.
Minutes of previous meeting
Minutes of the previous meeting were read, signed and agreed by all the
councillors except item 4.1 LH stated that planning permission for Riverside
Gardening Centre had been refused.
- The playground has been visited by MW and AF because of what appears to be
a diseased and potentially dangerous ash tree. Peter Musk has been contacted
to fell this tree.
The new notice board has been erected by BO and AF. MB reported that the 2
locks together dont work, MW to look into this.
The village clean up recently was again very successfol and it was noted there
was less litter than previous years. GWR queried if our insurance covered
volunteers working on this day and it woold appear that we are adequately
It was reported that the field along Lower Hatfield Road that was the subject of
a recent withdrawn planning application, now has new fencing and barbed wire
around it. MW to speak to planning officer Susie Defoe to check on this.
Item 3.4 the broken bus shelter tiles have now been replaced by Terry
VAT has now been claimed up to March 2012 by MW.
- First floor rear extension to The Granary, Bayford Hall Farm, Bayford Lane
- Erection of stockproof post and rail fencing, barbed wire fencing and scalpings
and dropped curb at entrance ( 2 applications with amended drawings) Land
adjacent to Lower Hatfield Road withdrawn (post recommendation to refuse
- Use of land for siting mobile home Ashendene Stud permission granted but 3
bedroom detached dwelling permission refused.
- Erection of detached agricultural workers dwelling Plot 2, Penny Royal, Bucks
Alley status ongoing
- Single storey, side rear extensions + internal extensions, 33 Bayford Green
- Replacement garage, new garage and garden store, Ashendene status
The financial statements for the year ended 31st March 2012 were presented to
all the councillors.
These were agreed and signed off by the Chairman MW.
There were however several explanatory notes as follows:-
Charity account and Business Saver Account no change since last meeting
- VAT Repayment - this was payment for 2 years, as the previous year
was not claimed in time.
- New Homes Bonus - East Herts District Council payment for new homes
and converting empty properties to homes in the parish. As this money
is for the benefit of the community a note to be printed in the next
parish magazine with suggestions being put forward of how to spend
- Memorial Hall - as per the minutes 19th September 2011 item 4.8 it was
agreed to give a donation to Bayford Memorial Hall to help with the
fees and repairs needed in setting up the Pre-School group.
- Notice Board - a new wood replacement single door wall mounted
notice board with hand carved letters.
- Maintenance - this is made up of 3 separate cheques for maintenance
to 3 different pieces of street furniture in the asset register.
Asset Register this was also presented to the councillors. Two new items
under street furniture have been added in the last year, the wood notice board
and 2 x gates and goal posts.
3 x village signs need to be added next year as they were erected by HCC but
the maintenance of them is the BPCs responsibility.
GWR asked if the insurance value of the Memorial Hall and Cricket Pavilion is
indexed linked. MB to contact the treasurers of both committees for a current
A quote has been received from Aon re our insurance. It is to remain the same
price as last year. It was decided to renew with Aon again this year. The new
notice board will not be added as a separate item as we are sufficiently
The audit commission form sections 1 accounting statements and section 2
annual governance statements for 2011 2012 were doly filled in by MB/MW
and signed and dated by both. This will now be forwarded onto David Sitwell
our new internal auditor together with all relevant accompanying paperwork.
The councillors reviewed all the criteria related to the appropriateness of the
internal auditor and concluded that David Sitwell who has agreed to be the
internal auditor, fulfilled all the requirements. He is considered suitable for the
- He is a resident in the village of Bayford.
- A businessman being a CEO of an advertising and marketing company.
- He is not related to any of the councillors.
- He has no financial interest in BPC.
- He is not a member.
MW received an e-mail from Rodney Callaby re the poor state of Bayford Lane
from the B158 to the church. Bryan Hammond our local councillor has been
informed. One of the problems is the drains are blocked despite Mr Yucelpt
Highways saying they are cleaned every year. The gravel at the bottom of
Bayford Lane now covers half the carriageway. It was suggested that the more
parishioners that complain a result may be achieved. MW to e-mail Stevan Pyle
at HCC re the problem.
GWR is to attend a locality meeting at police HQ on 25th May 2012.
The Herts Building Preservation Trust subscription is due and it was agreed to
GWR reported that there has as yet been no formal application submitted re
new excavations of gravel in the field alongside Bayford Lane.
GWR has written to Development Control at EHDC re Bayford Hall Farm fishing
planning application. The parking areas that were agreed are not being adhered
to and it is busy with vehicle movements.
GWR has raised the issue of the garden lighting at 36 Bayford Lane as being
very intrusive in the immediate countryside area. He will have a polite word with
the residents for an amicable solution.
The new village sign for the road near to the station is currently being made.
MW has been in written contact with the War Memorial Trust enclosing photos
and is currently awaiting their response re cost of renovation. A grant is
available for part of the money.
Date and Time of Next Meeting
Next meeting is on Monday 18th June 2012 at 8.00pm
There being no further business the meeting ended at 9.25pm.